Program Administrative Specialist
Job Description
Position Number:
129942Title:
Program Administrative SpecialistFunctional Title:
Program Administrative SpecialistCategory Status:
22-Nonexempt, Contingent 2Applicant Search Category:
StaffUniversity Authorized FTE:
1.0Unit:
VPA-FM-P&C-Planning & Construction-OpsHiring Range Minimum:
$51,069.00Hiring Range Maximum:
$61,283.00Benefits Summary
Top Benefits and Perks:Contingent II Benefits Summary
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
This position involves assisting in the implementation and configuration of the department’s data visualization on the PowerBI platform, ensuring seamless data integration and optimization. Key responsibilities include visualizing data through graphical representations, developing queries, generating comprehensive reports, and summarizing project data trends and insights through dashboards, charts, and tables. The role also entails analyzing and validating new reports, dashboards, and features within various digital platforms (e-Builder, KFS, FMS, Workday, and PowerBI) using Python and SQL, ensuring the accuracy and functionality of data-driven tools. Additionally, the incumbent will provide administrative support to the Project Controls team and e-Builder users, perform basic mathematical computations for summarizing project data, prepare ad-hoc reports including, but not limited to, monthly program briefing, Time Tracking Module (TTM) adjustments, Project Management Expense Recovery (PMER), and develop standard operating procedures (SOPs) and instructional manuals to support the department’s continuous learning center mission.
Minimum Qualifications:
Education:
Bachelor’s Degree.
Bachelor’s Degree.
Experience:
Four years experience in administrative staff work.
Four years experience in administrative staff work.
Required Knowledge, Skills, and Abilities:
- Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques.
- Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.
- Ability to independently handle multiple tasks and set priorities.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Proficient in programming languages, i.e. Python, SQL, etc.
- Familiarity with project management information systems, i.e. e-Builder, etc.
- Familiarity with data visualizations platforms, i.e. Power BI, Tableau, etc.
- Competency in Microsoft Office, Excel, Word, Adobe Acrobat, etc.
- Ability to establish and maintain effective working relationships.
- Ability to handle sensitive materials with discretion and tact, and to present ideas and information clearly and concisely, both orally and in writing.
- Ability to function in a team-oriented environment, taking on new tasks with enthusiasm and energy.
Additional Certifications:
Although driving a State Vehicle is not a requirement for this position, travel by foot or vehicle may be required from time to time for meetings, deliveries, etc. across campus. If driving a State vehicle, incumbent must possess a valid class C Driver’s license or equivalent with fewer than six points.
Additional Information:
This is a Contingent II (contractual) full-time position where the contract is for one year.
This position does not provide sponsorship for visas.
This position does not provide sponsorship for visas.
Job Risks
Not Applicable to This PositionPhysical Demands
- While position is not physically demanding, the incumbent must be able to perform well under strict deadlines.
- Position requires limited lifting of project drawings sets and boxes of project files. Incumbent should be able to lift up to 40 pounds.
- Position may be mentally taxing, requiring incumbent to move rapidly and easily from one assignment to another.
- Travel to construction sites may be needed which requires ability to navigate uneven surfaces.
- This position is in a non-essential category and is telework eligible up to 2 days per week based on the needs of the department.
Posting Date:
09/23/2024Closing Date:
10/07/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
*Please mention you saw this ad on DiversityInUniversities.*
Be Seen By Recruiters at the Best Institutions
Create Your FREE Profile Now!
Jobs in Popular Cities
