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Administrative Coordinator

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University of Notre Dame

Job Description

Job Title

Administrative Coordinator

Job Description

Administrative Coordinator | Part Time
Pulte Institute for Global Development, Keough School of Global Affairs

The Pulte Institute for Global Development, part of the Keough School of Global Affairs, combines Notre Dame’s world-class faculty with a dedicated team of international development professionals to address global poverty and inequality through policy, practice, and partnership.

The Part-Time Administrative Coordinator will provide essential administrative support to the Pulte Institute Manager and leadership. This role includes managing daily operations, coordinating events and visitors, and assisting with various office and administrative tasks.

What Will You Do?

Guest and Event Coordination
  • Assist in organizing logistics for visitors and coordinating events on and off campus.
  • For certain grant programs, oversee international travel arrangements, visa processes, and pre-departure preparations for faculty and students traveling to developing countries.

Office Operations
  • Serve as a representative for the Pulte Institute, responding to calls, visitors, and inquiries.
  • Manage office logistics, including mailings, supply orders, record keeping, and database updates.
Administrative Support
  • Provide administrative support to the Institute Manager and leadership, including calendar management, meeting minutes, and follow-up.
  • Assist with travel arrangements, expense reimbursements, and the creation of presentations and correspondence.
Apply today!

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Minimum Qualifications

  • Exceptional accuracy and attention to detail.
  • Proactive approach with high emotional intelligence.
  • Ability to organize and present information logically.
  • Excellent interpersonal skills with the ability to interact professionally and build capacity among culturally diverse colleagues.
  • Uphold the highest standards of confidentiality, discretion, and integrity.
  • Proven ability to exercise sound judgment, work independently, and collaborate effectively in teams.
  • Exceptional English writing and editing skills.
  • Proficiency in internet, email, and business software (Excel, PowerPoint, and advanced word processing).

Preferred Qualifications

  • Bachelor’s degree in a related field.
  • 1-2 years of experience in office administration or study abroad/global development-related programs is preferred, but not required.

Special Instructions to Applicants

This is a Part Time position.

Department

Pulte Institute for Global Development (43322)

Department Website

pulte.nd.edu

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

$20.00 - $23.00 per hour

Pay ID

Bi-Weekly

FLSA Status

S4 - PT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Part-time

Schedule: Hours/Week

28

Schedule: # of months

12

Job Posting Date (Campus)

10/02/2024

Job Posting Date (Public)

10/02/2024

Job Closing Date

10/24/2024

Posting Number

S251456

Quick Link for Internal Postings

https://jobs.nd.edu/postings/36017

*Please mention you saw this ad on DiversityInUniversities.*

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