Assistant Director, Facilities HR Operations
Job Description
Posting Number
PG193891EPInternal Recruitment
NoWorking Title
Assistant Director, Facilities HR OperationsAnticipated Hiring Range
$78,500 - $80,855Work Schedule
M-F 7:00am -4:00pm or 8:00am-5:00pmAbout the Department
The North Carolina State University Facilities Division ensures that the campus’s physical environment supports the university’s mission 24 hours a day, 365 days a year. Our diverse team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community!
Facilities Human Resources (FHR) supports the Facilities Division by providing top-quality HR services and assistance to all Facilities employees. Acting as a liaison to the university’s Human Resources department, FHR delivers these services at the local level, focusing solely on the needs of Facilities staff.
Facilities Human Resources (FHR) supports the Facilities Division by providing top-quality HR services and assistance to all Facilities employees. Acting as a liaison to the university’s Human Resources department, FHR delivers these services at the local level, focusing solely on the needs of Facilities staff.
Join FHR and, as a Pack member, you’ll enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Essential Job Duties
The Assistant Director of HR Operations, reporting to the Director of Facilities Human Resources, plays a vital role in managing various HR operational functions and staff. Responsibilities include hiring, timekeeping, payroll, leave administration, records management, performance management, benefits, process documentation, and position & salary management. This role requires a strong background in HR operations with a focus on process efficiency and compliance. If you are a passionate HR professional looking for an opportunity to make a significant impact, we encourage you to apply.
Key duties and responsibilities include, but are not limited to:
- Oversee HR functions such as hiring, timekeeping, payroll, leave administration, records administration, performance management, benefits, process documentation, and position & salary management.
- Assess the needs of the work unit or project, identify gaps, and recommend procedural, workflow, and work assignment changes to enhance efficiency and effectiveness.
- Develop, maintain, and update HR process documentation and procedures, ensuring compliance with relevant laws and university regulations.
- Serve as an advanced HR consultant and expert, interpreting and conveying university and division HR best practices to support employees, managers, and leaders with specialized HR operational needs.
- Act as the primary unit affirmative action officer, overseeing hiring actions, position postings, hiring proposals, and classification and compensation revisions for compliance with university policy and best practices.
- Oversee timekeeping and leave administration responsibilities, liaising with University Human Resources for issue resolution and ensuring policy compliance.
- Manage electronic personnel records administration, ensuring data accuracy, confidentiality, and adherence to the university’s records retention policies and guidelines.
- Support the annual performance management process, ensuring timely goal setting, performance reviews, and feedback, while monitoring and analyzing performance metrics and trends.
- Collaborate with the University Benefits team (and benefits providers, if appropriate), ensuring effective communication and compliance, and assisting employees with benefit-related inquiries and issues.
Other Responsibilities
- Apply, communicate, and promote HR procedural best practices to support the Facilities Division and the University in achieving goals and objectives.
- Adapt HR procedures to address changing situations, needs, and deadlines.
- Develop and maintain productive and collaborative relationships, assessing and responding to client needs.
- Make decisions within policy guidelines, communicate policies, procedures, and guidelines, evaluate patterns, and recommend options.
- Maintain confidentiality of all information.
- Generate reports and spreadsheets using PeopleSoft, AiM, and People Admin, and report on employee information using various systems.
- Serve as the primary unit affirmative action officer for all hiring actions, ensuring compliance with university policy and best practices.
- Oversee timekeeping and leave administration, ensuring proper leave entry and liaising with University Human Resources for issue resolution.
- Manage electronic personnel records administration, ensuring data accuracy and confidentiality.
- Support the annual performance management process, ensuring timely goal setting, performance reviews, and feedback.
- Collaborate with the University Benefits team, ensuring effective communication and compliance, and assisting employees with benefit-related inquiries and issues.
Minimum Education and Experience
Graduation from a four-year college or university and two years of progressively responsible experience analyzing, interpreting, applying, communicating and promoting HR best practices in the context of organizational goals and objectives; or an equivalent combination of training and experience. Degrees must be from appropriately accredited institutions.
Other Required Qualifications
- Proven experience in HR operations and management, with a strong understanding of HR best practices.
- Thorough knowledge of labor laws and payroll regulations.
- Excellent organizational and project management skills.
- Strong analytical and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency with HRIM software.
Preferred Qualifications
- Experience working within a HR university setting
Required License(s) or Certification(s)
- PHR or SHRM certification preferred but not required.
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
01/09/2025Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include a resume, cover letter and contact information for three professional references.
Position Number
00110647Position Type
Exempt Professional StaffFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesDepartment ID
443901 - Facilities Human ResourcesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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