The Johns Hopkins University Center for Tuberculosis Research is seeking a Sr. Grants & Contracts Analyst to support the Supporting, Mobilizing, and Accelerating Research for Tuberculosis Elimination

(SMART4TB) Project. The Sr. Grants & Contract Analyst will provide dedicated professional-level sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The position works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. This position will report to the Financial Project Manager.

SMART4TB is a cooperative agreement funded by the United States Agency for International Development (USAID), to support research capacity in high TB burden countries by evaluating novel approaches, interventions, and tools to combat TB–including diagnostic tests, new treatment drugs and regimens, socioeconomic and health system challenges, methods to interrupt TB transmission, and TB vaccines readiness and delivery. The SMART4TB Consortium is led by JHU in partnership with renowned international organizations.

Specific Duties & Responsibilities

• Provide professional administrative level guidance on protocols, regulations, and guidelines to PI and others both within the University and outside of the University.

• Understand and utilize institutional policies for the post-award management process and sponsor guidelines.
• Manage all assigned award budgets & financial report submissions to ensure timeliness and accuracy.
• Review budgets and related justification for appropriateness and completeness of content.
• Facilitate communications with subrecipients to ensure timely collection and review of required application documents.
• Serve as liaison between research units, central offices, and funding agencies.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, salary distributions, effort reporting, cost transfers, outgoing invoices, and paperwork finalization related to subcontract setup.
• Ensure compliance in all post-award areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, this includes monthly account review and reporting to principal investigators on the financial status of grants, contracts, and discretionary accounts.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
• Work with international sites in terms of compliance.
• Respond and resolve all inquiries in a timely manner. Requests may include but are not limited to the extension of project periods and updates on award funding balances.
• Consult the manager on situations/concerns that need to be addressed before they escalate.
• Provide the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and mathematical corrections to subcontract proposals from other institutions.
• Facilitate and/or produce specialized sponsored project reports utilizing institutional or departmental systems (i.e. Resource Database) for Project Directors.
• Assist in the development of the annual work plan project budget and quarterly expenditure reports for submission to the sponsor.
• Assist with the analysis of technical programs, including productivity and fiscal performance, the product of which is incorporated into short and long-range financial, operational, and strategic planning.
• Review is based on accuracy, content, adherence to institutional, government, and sponsor guidelines and agreement terms and billing plan.
  
• Work cooperatively with Research Administration and Sponsored Projects Shared Services to ensure grant accounts are established in a timely and accurate fashion.
• Independently reconcile monthly financial statements for assigned accounts according to University guidelines.
• Create trackers to monitor the expenditure of funds to ensure adherence to award documents and University guidelines.
• Prepare monthly variance reports on research actual results versus budget and projections based on burn rates.
• Develop and produce specialized sponsored project reports utilizing institutional or departmental systems (i.e., Fibi, SAP, Dashboards, etc.) for principal investigators and project leadership when requested.
• Utilize SAP, Fibi, and/or Dashboards to provide various reports, such as sponsored revenue and expenses; by PI and in total, total direct and indirect costs submitted by fiscal year, portfolio reviews, spend rates, etc.
• Responsible for assisting in the preparation of all sponsored materials requested by internal and external auditors.

Additional Knowledge, Skills, & Abilities 

• Knowledge of accounting and budgeting theory and practices
• Knowledge of external federal guidelines/procedures for grants and contracts.

• Ability to utilize institutional tools, sponsor websites, and training materials to inform independent decision-making.

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Bachelor's in the field of finance or accounting.
• Experience in and academic or medical setting.
• Knowledge and understanding of Johns Hopkins University accounting system and related fiscal offices.
• USAID Rules & Regulations training.
  
• CRA certification.

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($86,580 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM DOM Infectious Disease 
Personnel area: School of Medicine