Essential Duties and Responsibilities
The Project staff assistant reports directly to the Project Director. The Project Staff Assistant is responsible for clerical duties required for the US Department of Education LEAPS POWER grant and those requested by the Vice President of Student Success and Enrollment.

Characteristic Duties and Responsibilities 

1.  Works directly and collaboratively with Project Director to coordinate all required activities for the grant.
2.  Performs clerical duties such as typing, filing, mailing, and maintaining records on a full?time basis in accordance with the established policies and procedures of the grant and the college.
3.  Performs receptionist duties including answering the telephone and taking messages, scheduling appointments, greeting office visitors, and providing information about college in general and about the LEAPS POWER grant in particular.
4.  Maintains an effective and efficient file management system.
5.  Maintains confidential files and records of students and staff. 
6.  Maintains as updated inventory list of furniture and equipment in the offices/lab purchased with the grant and/or by the college.
7.  Assists in collecting and preparing information for documentation and reports, types, and distributes accordingly as required by the nature of the task.
8.  Assists in supervising the use and maintenance of all computers, duplicating and other equipment in the office.
9.  Assists the Administrative Assistant to the Vice President of Student Success and Enrollment upon request.
10.  Attends and services general meetings (producing agendas, sign?in sheets, and take notes).
11.  Performs other duties assigned by the Vice President of Student Success and Enrollment and Associate Vice President of Student Success and Support services and the Project Director.
12.  Performs all duties with the utmost confidentiality as most activities and transitions of the office are of sensitive and confidential nature.

NOTICE:  Required Documents
To be considered for this position, you are required to upload your High School Diploma, or GED or unofficial transcript(s).  In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

• High school graduate or equivalent. 
• Some college coursework and/or training in secretarial procedures, office management, and record keeping.
• Two years clerical experience.
• Valid Texas Driver’s License and proof of insurance.

• The Project Staff Assistant must reflect appropriate office and telephone etiquette procedures and should be articulate in English and Spanish. 
• In addition, this individual must have a cooperative attitude and be able to communicate effectively with students, campus visitors, and college staff. 
• He/she must be able to work under pressure and meet deadlines; must be dependable and responsible and show initiative. 
• He/she must be willing and able to participate in trainings for professional development and completion of project goals as requested. 
• He/she must possess effective clerical and office skills and knowledge of office machines which include a basic competency in use of micro?computers, MS Word, Excel, Power Point, Internet, and Microsoft Outlook. 
• Also, must be able to type a minimum of 50 words per minute with a high degree of accuracy. 
• Clear speaking voice to communicate with faculty, staff, students, and the community. 
• Must have reliable transportation in which he/she will be picking up/dropping off items (different locations) for coordination activities and events.
  
  
  

Supervision Exercised
N/A

Supervision Received
Project Director

Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.  
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.  
The employee must occasionally lift and/or move items weighing up to 50 pounds.   
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment
Work is performed in a standard office environment.    
Work-inside a well-lighted and air-conditioned area most of the time.  
The noise level in the work environment is usually quiet to moderate.

Safety
Required to work safely and follow safety rules.    
Report unsafe working conditions and behavior.  
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions
Immediate supervisor may assign other duties.  
May be required to work outside regular working hours, as needed.  
May be required to work at a different college work site or campus as needed.

EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. 

Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm

Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.